Cómo hacer breakout rooms en Zoom

Breakout rooms are an excellent tool that allow teams, colleagues, or peers to connect, collaborate, and converse online. In a world that continues to embrace online solutions, improving your breakout experience is now more important than ever. In this article, we’ll teach you everything you need to know about Zoom breakout rooms. In addition, we’ll dive into expert tips and tricks for managing your next breakout room with ease. 

¿Qué es una sala de reuniones de Zoom?

Breakout rooms are sessions or micro meetings that break off from the overarching Zoom meeting that allow participants to meet in smaller groups. These groups are completely isolated from one another and have their own audio and video. While Zoom meetings are excellent resources that can be used to discuss topics at a high-level, breakout rooms allow participants to get granular and host more intimate conversations. 

¿Cómo funcionan las salas de reuniones de Zoom? 

Las salas de reuniones le permiten, como anfitrión de la reunión, dividir su reunión de Zoom en grupos más pequeños, permitiendo a los usuarios separar a los participantes en un máximo de 50 sesiones independientes. Como anfitrión de la reunión, puede elegir dividir a los participantes en sesiones separadas de forma automática o manual, lo que significa que tiene la capacidad de decidir quién se separa en cada grupo. Además, también puede permitir que los participantes seleccionen y entren en las sesiones separadas a su antojo. Estas funciones se conocen como creación automática o manual de salas. Si selecciona la creación automática de salas, las salas de reuniones se crearán automáticamente y los participantes se ubicarán en salas preasignadas o aleatorias. Si selecciona la creación manual de salas, podrá crear cada sala sobre la marcha para asignar a los participantes a cada sala individualmente en tiempo real. 

El número máximo de participantes en una única sala de grupos variará y dependerá en gran medida de la capacidad de la reunión, del número de salas de grupos creadas y de si los participantes se asignan a las salas de grupos durante la reunión o antes de la misma. Si desea tener un mayor control sobre quién asiste a cada sala, asegúrese de asignar a los asistentes a salas específicas antes de la reunión. 

En la barra de herramientas de la reunión, el organizador o el copresentador de la reunión pueden seleccionar el icono de salas de grupos reducidos y acceder a diversas funciones, como la creación automática o manual de salas, el movimiento de participantes, la eliminación de salas y la recreación. Estas funciones le permiten organizar salas de descanso eficaces sin perder el control sobre los participantes en la reunión. 

¿Quién puede facilitar las salas de reuniones de Zoom? 

Para facilitar una sala de breakout, usted debe ser el organizador de la reunión. Si no ve la opción de facilitar una sala de descanso con Zoom, es porque usted no es el organizador de la reunión. Los asistentes a la reunión o los presentadores no verán la opción de sala de grupos reducidos y, por lo tanto, no podrán facilitar salas de grupos reducidos. Además del anfitrión de la reunión, el co-anfitrión de la reunión también tendrá la capacidad de facilitar salas de breakout. 

How do I enable Zoom breakout rooms? 

Before you can begin, you must first enable Zoom breakout rooms. You can enable zoom breakout rooms for your individual account or administrators can enable them for the whole organization. To enable breakouts as the administrator, simply navigate to the Zoom web portal in your browser, select account management, followed by account settings. Next, you will want to navigate to the meeting tab and enable the breakout room toggle. 

How can I manage Zoom breakout rooms? 

Luckily, Zoom houses a variety of features that make it possible for you to manage your breakout rooms with ease. Breakout room features include but aren’t limited to: 

1. Enable self-selection during your meeting 

As the meeting host, you can create breakout rooms prior to the meeting and then give meeting participants the ability to select which room they would like to join so you don’t need to intervene as the host. This function is particularly useful if you don’t need to curate your breakout rooms and wish to empower meeting participants to choose their own. 

2. Opt for a co-host when hosting a breakout room

Having the ability to co-host breakout rooms is a relatively new feature in Zoom that makes it possible for a secondary member to assign, start, and end breakout rooms. Additionally, the co-host has the ability to broadcast messages to all members of a specific breakout room while also having the power to move from one breakout room to another. This feature is especially useful if you plan to host multiple breakout rooms and don’t have the capacity to check-in and manage them all on your own. 

3. Align attendees by broadcasting a message  

Being able to communicate with meeting participants at all times is extremely important. Luckily, the broadcast features make it possible for you to send a message to every breakout room. This feature is especially useful if you wish to convey a general message to all participants. You may want to use this feature when you wish to inform participants that their time limit is coming to an end. 

4. Respond to help requests to ensure everyone is on the same page 

As the meeting host or facilitator, it’s your responsibility to make sure meeting participants have everything they need. If breakout room participants need help, they can select the “Ask for Help” icon that will then make it possible for you to join their unique breakout room. As the host, you will receive a notification when someone selects this feature. It's important that you make meeting participants aware of this feature before joining their respective breakout rooms. This will ensure they know they can reach out for help or clarity should something come up during their session. 

5. Close all breakout rooms when you’re ready to wrap things up 

In contrast to what many believe, Zoom makes it possible for you to close all breakout rooms at once by selecting the “Close Rooms” feature. This feature is especially useful if you wish to prompt all meeting participants to rejoin the main session. 

6. Send participants back to breakout rooms if there’s more to discuss 

After you’ve closed your breakout rooms, you can still choose to send participants back to a breakout room. This feature is useful for longer meetings or sessions where you wish to enable participants to attend different breakout rooms. If you want all participants to rejoin the initial meeting and discuss what they’ve learned but have additional time for more in-depth conversations afterwards, this feature is perfect. 

Is Zoom the solution you're searching for? 

Zoom breakout rooms offer an excellent opportunity to foster connections and host in-depth conversations; however, they lack in creating networking opportunities that allow for genuine human-to-human connections. 

If you’re looking to create an interactive, immersive online meeting space, Remo is the answer. Unlike Zoom, Remo makes it possible for you to create a one-of-a-kind immersive virtual experience that fosters engagement and connectivity. When compared to a hefty Zoom subscription, Remo is a cost-effective alternative that allows you to create multiple rooms and host short online events for FREE. Interested in learning more? Start your FREE TRIAL today! 

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